Velappity is a flexible cloud and mobile software product, designed for companies who manage and perform field inspection tasks including risk assessment, audits, field surveys, tests or any data capture which can be done in the field. The system also allows compliance testing and monitoring to be scheduled and carried out. The main uses of the system are in the fields of environmental health and safety, legionella risk assessments and monitoring, fire safety and other monitoring tasks, which require risk assessment and ongoing monitoring.
There are two main modules within the system:-
- Digital Mobile Forms
- Compliance
Digital Mobile Forms
Velappity allows users to convert their existing Word forms into digital forms, which can be completed by field workers on a mobile device, such as an iPhone, iPad, Android phone or tablet. The data captured can be presented in rich, client-ready reports, which can be designed using existing Word forms. For example, a company has a Fire Safety Inspection form that their field workers fill out using pen and paper. With Velappity, the Word version of this form can be converted to an electronic mobile form. Field workers will then complete the form on a mobile device and the finished document will still be presented using the existing Word format.
Reports can contain text, photos and signatures, as well as more sophisticated elements, including, for example, a selection value (Yes/No) to trigger the inclusion of a large paragraph of text in a report.
Many Velappity users produce large risk assessments of up to 100 pages, containing data captured with photos and text in a well-presented format, ready for distribution to internal and external stakeholders (e.g. clients or sub-contractors). The automation of this document production can save up to 50% in the cost of manually completing tasks and then typing a report.
Compliance
In various health and safety scenarios, a risk assessment is generally completed. This is then followed up with a compliance or control regime, to ensure that there is continual inspection of the site or asset being managed.
The compliance module allows field workers to perform regular inspection and testing under a control regime. For example, a legionella monitoring regime may require water temperature testing of assets to be performed on a regular basis, to ensure that the temperature is within specified health and safety parameters. The compliance module allows the setup of sites and assets as well as the tests to be performed on the asset. In addition, the module can schedule the frequency of those tests (e.g. monthly, quarterly, etc.), raise and allow management of non-compliance for failed tests, raise issues on overdue tests and report non-compliances to health and safety stakeholders.
The compliance module allows very flexible and powerful inspection/testing regimes to be set up on asset types, so that regimes can be customised down to a site or asset type level. For example, a regime can be set up such that all asset types of ‘shower’ need to have a temperature test performed every month, to check the temperature is within defined parameters.
The compliance module also contains a client portal which allow various stakeholders (e.g. clients or sub-contractors) to view, manage and close health and safety issues.